How to create a signature for PDF documents on a PC: Step by step guide

  • 24th Mar'21
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In the early 1990s, Adobe created PDF or Portable Document Format, a standard that allows paper documents to be converted into exact digital copies. 

Even before the pandemic, PDF format was a way of storing documents. With the digitalization and coronavirus pandemic, it has become a major part of our work life. Nowadays, hard copy works are rarely done. Nevertheless, for any deal to be done, signatures are important. Even digitized documents should be signed as that signature is the foundation of trust between two individuals or organizations. There are two ways of signing a PDF file: you can either take a printout of the pdf, sign it, and then scan it back to pdf format or create a digital signature and add it to the required place.

I find the second option better, and even you save paper by adding a digital sign. However, not all windows offer you a built-in PDF signing feature except for the Mac. So, you have to use other apps to do so. I use Adobe Acrobat Reader for opening pdf files and adding signatures. Here is how you can do it.


Creating a signature for PDF documents using Adobe Acrobat:

  1. The very first step is to download Adobe Acrobat Reader DC on your PC. You will get a number of excess apps as Adobe encourages people to download extra apps. So, before starting the installation, make sure you remove all the additional installations that may pop up on the page. 

Source: Get Into PC

  1. After the download is complete, click on the downloaded. EXE file and complete the installation on your PC.

  2. When the installation is done, you will get an option asking if you want to make it your default PDF application. It’s upon you if you want to do so or not. 

  3. Now, open the file first (by going to “File” > “Open”) and then select the “Fill & Sign” feature. 

  4. On your screen, you will see a new window asking, “What do you want to do?” There you will see the “Fill and Sign” button; click on that. 

  5. Your document will come up in Acrobat. In the top line, tab line, Click on the “Sign” icon. 

  6. After that, click on “Add Signature.” In case you already have added a signature, you can use the “Add Initials” option to save a second signature if you want.

  7. You will get three ways to sign your document in the pop-up window. First, you type your name and Adobe gives you several handwritten-looking fonts. Second, you can draw your signature using a touchpad or on a touchscreen. Third, you can upload an image of your signature.

Source: PDF Converter

  1. Create your signature as per your wish, and do not forget to see if the “Save signature” box is checked if you want to use it in the future. Then click on “Apply.”

  2. Once you “Apply” you will be back to your PDF document. Now, place your new signature where you want it on the document. The size and placement of the signature can be changed as per your requirements.

  3. That’s it. You are done. Now, from the next time, you do not even have to follow these steps. All you have to do is open your document using Adobe Acrobat Reader and click on the “Sign” icon and your saved signature is already there, so select it and place it on your PDF document.

Of course, Adobe Acrobat Reader DC is not the only app to be used for reading or editing a PDF file, there are several other apps as well. But, most of those come with limitations like you can only sign up to three documents a month, or you can process only two documents per day. Adobe Reader doesn’t have any limitations as such. In Adobe Acrobat Reader, creating a PDF, or exporting it to another format, requires you to get the Pro version.


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Creating a signature for PDF documents on a Mac:

1. Using your Mac’s built-in Preview app opens a PDF document.

2. Now, click on the “pen in a circle” symbol on the top right of the Preview window and open the Markup tool. You can also open the Markup tool by selecting View > Show Markup Toolbar.

Source: iDownloadBlog

3. Click on the Signature icon. After that you will get 3 ways of creating your signature: 

  • First, Trackpad: Click on the “Click Here to Begin” button. Now, sign your name on the trackpad which appeared on your screen, hit any key, and click “Done.”

  • Second, Camera: Using the camera option you can write your name on a piece of white paper and hold the paper up to the camera until you see the signature appear on the screen. This is a bit tricky as the signature will be reversed as you hold it up, but will be corrected. In case there are other markings on the paper, the markings are recorded besides the signature, so you may need to try it a couple of times to get it right.

  • Third, iPhone: if you have an iPhone and it is associated with the Mac, you will immediately get a pop-up field on the mobile screen on which you can write your signature, and it will be mirrored on your Mac.


4. Once you are satisfied with the signature you want to add, click on “Done”. The signature will be added. 


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About the author:

Jyotshana Rani, OpenGrowth Content Team

Jyotsana is very keen to express her views on new topics and wants readers to remember her through her writing. She is passionate about reading and believes that words wield the power of changing the scenario and she uses them to encourage people to the best of her knowledge.

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