You are not a machine, yet I bet you pretend to be one when spending more than seven hours in front of a screen. Yes, I am aware that you have a ton of work to do, and it is a reflection of the times that the majority of it is done online. But you require more than just a power source, unlike your gadgets. Because you are a sophisticated organic being, your greatest performance depends on periods of stimulation and rest. If you're feeling overwhelmed, you're not alone. We all are constantly wondering how I can get more done in less time, working smarter, not harder.
For those of us who have returned to the office part- or full-time, the lines between work and home may not be as blurred as they were during the pandemic, but it may still be difficult to shut off from "work mode" at the end of a long day.
Even when you don't intend to, the craziness of the working day can make it difficult to entirely unplug by 5:30 p.m. if you're the type of person who feels the temptation to check your emails on the train home or finds yourself replaying the day's events in your thoughts as you get ready for bed.
However, we are all aware of the benefits a work-life balance can have on our mental health (especially when it comes to preventing burnout), which is why this post is here. Check out our comprehensive list of everything you can do at the end of the day to facilitate that mental transition by reading on. If you are wondering how I can get more done in less time by working smarter, not harder, keep on reading.
How can I get more done with less work?
1. Clean Up
Make careful to put everything you use for work away at the end of the day if you're a WFH and your workplace is also used for other purposes in your house. If you've just gotten home from work, another option is to keep your work bag upstairs or in a cabinet.
The adage "out of sight, out of mind" has never been more true. Not only will tidying assist in establishing a separation between your workplace and your free time, but stowing your laptop away from your side will also make it easier to resist the impulse to "check-in" later.
2. Admin Automation: Save Time
Consider all the minute, repetitive actions you perform every day, such as checking and answering emails, setting up meetings, paying bills, paying salaries, assisting clients, etc. Automate these tasks with software rather than doing them by hand. Work smarter, not harder, and take advantage of technology's main selling point—the ability to free up time for other activities.
Think about developing email templates and scripted responses to frequent questions. Sync your teams' calendars with your own. When scheduling appointments with individuals outside of your organization, use software like Calendly. Instead of using spreadsheets, create scripts that will automatically fill databases (or buy them). A chatbot might be installed as well to answer simpler queries.
Online, there are various options for workflow automation software to automate tasks like payroll and sales commissions. Additionally, Google Workspace has automation features that make it simpler to plan your time and task effectively, relieving you of stress. These tools range from team calendars to smart labels in Google Mail (and your calendar).
3. Break off from your job
Yet another falsehood about productivity? You'll accomplish more if you work longer hours. However, the reality is that working nonstop will not increase your productivity.
According to Stanford University research, productivity starts to decline sharply once you reach 50 hours per week of work; at 55 hours per week, it virtually disappears. So what if you're working a crazy amount of hours each week? You need to labor less in order to accomplish more tasks, which is a relatively simple strategy.
Set an end time for your workday (make sure it keeps you well under the 50+ hour threshold!) and stick to it, even if you feel like there is still more to accomplish. You will be able to arrive at work every day rested, renewed, and prepared to get things done if you improve your work-life harmony and allow yourself the time you require to recharge outside of work hours.
4. Note Everything Down
Use a "brain dump" activity to get everything you need to remember down on paper if job anxieties tend to keep you up at night. Grab a piece of paper and jot down everything you want to remember the next morning. It doesn't have to be spectacular.
Writing everything down can help you feel more organized and reduce the likelihood that you'll spend the night worrying about all you have to do the following day. Regular device breaks will help you avoid burnout.
The global population owns more than 80% of smartphones. You probably spend more time in front of an electronic screen than you do sleeping when your laptop, monitor, and TV are all combined. Working things out is not being dramatic at all. Funny how iOS takes care of things for you (at least for your Apple devices). I believe you'll be astounded when you compare those hours to the time you spend sleeping.
You could be wondering, "What's the issue? Technology addiction is linked to anxiety and despair in addition to blurrier vision, migraines, and insomnia. Even though you might believe that being always connected benefits your clients or staff, you're actually setting yourself up for failure and even worse outcomes; extra screen time shouldn't be logged because it puts one's health in danger.
Plan regular time off from devices. The majority of doctors advise taking five to ten minutes off every hour, although some even advise taking a full day (or more) occasionally. At first, turning it off will be difficult, and you may even feel irritable. However, in the long run, releasing your mind from the grip of your electronics will help you think more clearly and improve your mental health.
5. Learn to say "No."
You're not the only one who struggles to refuse requests. Unbelievably many of us simply dislike that two-letter word. When someone asks you to do something, consider whether doing so will advance your objectives. Will it interfere with the time you've been trying to spend with your family? Then, reject. If the task is urgent, work on prioritizing your tasks and establishing boundaries. To make the time you require, you might have to postpone anything else until tomorrow.
6. Try the "QUICK PLANNING METHOD"
Chunking is the foundation of the Rapid Planning Method, which enables you to get more done with fewer resources throughout your entire life. Use the RPM system to get things done instead of putting them off. By doing this, you'll learn what really drives you, enabling you to infuse your priorities and passions into every aspect of your life. You can create a large action plan to carry out your goals by reflecting deeply on what you truly want out of life.
7. Be realistic about your abilities
Overestimating your capacity is what prevents you from accomplishing more with less effort. You overestimate your ability to complete chores if your list contains more than ten. Even if you believe otherwise, you are overextending yourself by concentrating on too many things rather than a select few that are most important.
The majority of people are driven to complete tasks, yet they frequently underestimate their capacity and available time. They believe they are capable of doing everything and anything. But this is frequently not the case. As the day wears on, our motivation, energy, and willpower all decrease. It gets more difficult to concentrate and complete duties.
This is the reason why you simply cannot complete all of the chores on a long list. A lengthy to-do list exhausts and overwhelms you. You'll think there is never enough time for fun because there is always so much to do.
Furthermore, you are not required to do everything on your own. You don't have to carry the entire load by yourself.
Therefore, don't set yourself up for failure by thinking that you are Superman and can handle any challenge.
How can I get more done in less time, working smarter not harder?
Most people think that in order to accomplish more, you must work harder. However, now that you are aware of how to accomplish more with fewer resources, you have the tools necessary to focus on your most crucial tasks while reducing your list of to-dos and boosting productivity.
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