Why Transparency is the key to Successfully Managing a Remote Workforce?

Manali Mehrishi

8th Feb'23
Why Transparency is the key to Successfully Managing a Remote Workforce? | OpenGrowth

What does workforce transparency mean to you as a leader? Is it access to company information, clearly defined policies, or honest mutual feedback? Well, transparency is much more. It is a value that should be ingrained in your company’s core value statement. It’s a way of building a connection with your employees based on trust and honest communication.

"The most important role of a leader is to set a clear direction, be transparent about how to get there and to stay the course." - Irene Rosenfeld - Mondelez

In a virtual working environment, transparency ensures that employees feel connected and part of the team, since remote work can make workers feel socially isolated and detached. As a leader, you should communicate your company’s goals, policies, and challenges honestly. For example, if you are planning to relocate the office, discuss the matter with your employees and take their feedback rather than announcing one day, the office is being relocated. A second example is disclosing salary ranges. Research has shown that companies that list salary ranges for each job role attract more applicants than those that do not.

In this article, we will explain the benefits of transparency in a virtual workspace. We will also explain the steps you can follow to create a transparent work environment to manage a remote team successfully.

 

What are the benefits of transparency in a virtual workspace?

In a remote work environment, transparency is the key to successfully managing the workforce to foster engagement, trust, and collaboration. Here are 5 major advantages of transparency in the workplace.

Higher levels of engagement and productivity

 

What are the benefits of transparency in a virtual workspace

 

When employees are aware of the company's mission, goals, and performance metrics, they are more engaged and motivated to participate in company activities such as virtual meetings. It encourages the workforce to align their personal goals with business objectives resulting in higher productivity and enhanced quality of work. Clarity about roles and expectations will also enable one to show higher levels of engagement. Also, have frequent check-ins with your employees to ensure they are motivated and satisfied with their work.

 

Increased collaboration and better communication

With remote teams, it's essential to make extra efforts to connect and collaborate with team members. Honest and regular communication through appropriate channels (collaboration tools and software) is integral to a transparent work culture. There must be easy access to relevant company data and task-related information. It promotes seamless collaboration, smooth workflow, and better performance.

 

Increased trust and loyalty

A transparent work culture fosters trust in its employees. Employees feel valued when they have access to company information. Managers should state the reasons behind significant business decisions and actions to create a sense of loyalty among employees toward the organization. This also builds better relationships and strong culture within remote teams.

 

Increased employee retention rate

Managers are likely to avoid impartial behavior when performance metrics are transparent and open. Being treated fairly makes an employee feel appreciated, and they are more likely to stay with the company for a longer time. Thus transparency helps to retain sincere employees and can turn them into loyal company advocates. Once your organization gets branded as honest and transparent, it will also help you attract valuable clients and investors.

 

Higher Accountability

 

What are the benefits of transparency in a virtual workspace

Studies have shown that transparency in the workplace promotes accountability. When an organization clearly defines its guidelines and procedures, it’s easier to hold people accountable for their actions. Lead by example, be responsible for your actions, and model the behavior you expect from your employees.

Additionally, if their employees are aware of the ethical standards of their company, they won't engage in unethical behavior. Thus transparency also promotes ethical conduct in the workforce.

 

How to make the workplace more transparent?

 

To make the remote workplace transparent, you can take the following steps:

Make transparency your core company value

Embed transparency in your company’s values and core culture. As a leader, you need to demonstrate transparency by talking and sharing ideas openly. Elaborate on your points and goals in an honest and easy-to-understand manner. Transparency should be included in your company's guidelines so that your employees follow them.

 

Use appropriate tools and technology 

In this day and age if you are not using appropriate technology and tools, then you need to upgrade your management style. Cloud-based video conferencing tools have various communication channels to track meetings and enable employee interaction. Efficient project management software ensures higher productivity and transparency by helping management monitor work progress, implement workflow challenges, and allocate tasks. In this way, technology is key to overcoming the challenge of physical distance in a remote work environment.

Our in-house collaboration tool Opengrowthhub enables remote teams to efficiently collaborate, schedule meetings, and facilitate feedback while maintaining transparency to enhance employees' and managers' performance while working virtually.

 

Have routine meetings 

 

What are the benefits of transparency in a virtual workspace

Have regular video calls for work updates and feedback. It's a helpful way to foster collaboration and get work status. Meetings can be held within the team, within the department, or for the entire organization. The goal is to align business and personal goals, share feedback, and establish a connection. However, make sure that your employees don’t feel micro-managed and stifled. 

 

Monitor workflow

Management can understand discrepancies and inconsistencies in the process through constant monitoring of workflows. By reviewing each step, managers can take steps to improve transparency and efficiency, which in turn ensures smooth productivity.

 

Conclusion

Remote work is the future. Employees want to work from home to integrate their personal and professional lives easily and flexibly. However, to overcome the communication and collaboration challenges that virtual workers face, management must instill transparency in the work culture and management system by-

  • Having well-defined policies, workflow procedures, and guidelines that are consistently monitored.

  • Easy access to the company’s data and performance benchmarks.

  • Fair and constructive feedback encourages employees to perform better and stay engaged.

  • Promoting the value of ethical behavior.

By using suitable tools, implementing transparent policies, and open communication you can manage a remote workforce successfully and enjoy the many benefits of transparency in the virtual workplace.

 

We, at OpenGrowth, are constantly looking for innovative and trending start-ups in the ecosystem. If you want to have more information about any module of OG Hub, then do let us know in the comment section below. 

Manali is a versatile content writer with experience in creating compelling blog posts, website copies, and content strategies across several industries. She is committed to delivering top-notch content that meets both her readers' expectations and her clients' standards. Outside of work, she enjoys traveling, baking, and acquiring new knowledge and skills.

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